Board Meeting Minutes – May 19, 2009
GRANDVIEW CONDOMINIM ASSOCIATION
BOARD OF DIRECTORS Meeting of May 19, 2009
Board Members Present: President Jon Bookhout (presiding), Vice President Stephen Klein, Secretary Jud Marquardt, Treasurer Don Hofferber, Len Tritsch, Stephan Martinez, and Clayton Wiek. Absent: Peter Garlock, and Keith Freeman
Management Representatives Present: Marcel Scheel, and Reba Swartz
Association Members Present: Ann Waltz 2206, Mary White 1105, and William Hardy 1302.
A quorum being present, the meeting was called to order at 5:32 p.m.
Regular Board Business
The meeting’s proposed agenda was accepted.
It was moved, seconded, and voted to accept the minutes of the April 9, 2009 meeting.
Treasurer Hofferber reported that financial performance continues to track as slightly over-budget but within acceptable limits to accommodate minor deviations. The April 2009 end-of-month financial statement is hereby made part of these minutes. Hofferber recommended that in any future board approval of the expenditure of reserve account funds, the motion also include the authorization to transfer the reserve account funds to the general operating account. This parallel action will eliminate the Bylaws required transfer authorization too frequently (and awkwardly) attained after the fact by email voting.
Safety Committee Chair Mary White reported that 1) there has been a significant increase in both police and citizen patrol of the neighborhood, and 2) police understanding of neighborhood drug trafficking could be improved if reformed drug offenders were incorporated in enforcement activities of the police.
Maintenance Committee Chair Martinez reported that 1) bike rack installation (capacity of 14 bikes) has been completed at the P4 level of the garage, and 2) two additional security video cameras have been added to the system to cover the recycling and garage entrance areas respectively. An Association-wide notice will be forwarded to all residents concerning utilization of the bike rack.
Social Committee Chair Bookhout reported that to avoid weather-driven cancellation, the first Association-wide barbeque will not be scheduled until the end of June, with specific date yet to be chosen.
Finance Committee Chair Hofferber reviewed the Reserve Plan update and it was moved, seconded, and voted to accept the plan as drafted. It was further noted that if/when the new requirements proposed by HUD for maintaining a minimum reserve account balance are enforced (60% of the total reserve account budget), Grandview would be required to maintain a reserve account of approximately $4 million. As of January ’09 the Grandview reserve account equaled only 14% compared to the 60% that would be required by HUD. To clarify the total amounts allocated to the reserve account at any given time, it was suggested that the monthly financial statement summary be formatted in such a way to make clear the total reserve amounts, regardless of which of the various bank accounts may include reserve funds.
Managers Reports
SUHRCO Property Manager Scheel reported that although Grandview recently undertook pool and spa improvements, it may be prudent to review conditions to make sure they are in compliance with the intent of new regulations for drain covers.
Resident Property Manager Swartz reported that 1) the new state requirement for the installation of certified anchors for window washing rigging will require Grandview action; it was moved, seconded, and voted to authorize Swartz to select the “best value” of two proposals submitted not to exceed $1600 (and to transfer the necessary reserve amount to the operating account) for design and specification services to determine where and how such anchorages should be installed, and 2) roof mounted ventilation fans have experienced regular failure largely driven by the absence of any plan for periodic inspection and maintenance and the cost for such a plan ($1,819 annually, comprised of inspection and belt maintenance every 6 months) would not likely exceed what is now spent in ad hoc repairs; it was moved, seconded, and voted to authorize this expenditure for such a plan, recognizing that the cost would be accommodated within the operating budget (i.e. no transfer of reserve account funds).
President’s Report
President Bookhout reported that 1) the Belltown Community Council is advancing several initiatives including a Street Fair on Bell Street, Bell street pea patch improvements, and a pedestrian green space development on Bell Street between 1st and 5th Avenues; 2) percent limitations for rental property at Grandview should be reviewed, 3) the proposed “Fine and Late Fee Schedule” be adopted; it was moved, seconded, and voted to adopt and distribute same with minor edits and to amend House Rules accordingly, and 4) past Action Items have been satisfied with the exception of the pool and spa ventilation action which is deferred.
There being no further old or new Board business, the meeting was adjourned at 6:55 PM.
Respectfully submitted,
Jud Marquardt, Secretary
Contact info: Marcel Scheel or Nicole Lemons
SUHRCO Residential Properties
425.455.0900